Who you are
- Experienced: You have at least 1 year of experience as a Recruiting Coordinator, ideally in a fast-paced or startup environment
- Highly organized: You balance multiple priorities with precision and always follow through on commitments
- Proactive and dependable: You anticipate needs, communicate effectively, and take initiative rather than waiting for direction
- Candidate-obsessed: You care deeply about creating a smooth, human experience for every candidate and hiring partner
- Tech-savvy: You’re comfortable using recruiting tools like Ashby - and you’re curious and resourceful when learning new systems
- Collaborative: You build trust across teams and enjoy being a helpful, reliable partner
- Growth-minded: You welcome feedback, look for ways to improve, and lean into action to make an impact
What the job involves
- Own scheduling logistics across all teams and time zones — ensuring interviews are confirmed accurately and both candidates and interviewers have all necessary details
- Collaborate closely with recruiters and hiring managers to manage complex scheduling, proactively flag conflicts, and communicate updates clearly and promptly
- Leverage Ashby for scheduling, tracking, and analytics — automating workflows where possible to improve efficiency and maintain a consistent candidate experience
- Track and report recruiting metrics to keep the hiring team informed and identify opportunities to optimize the recruiting process
- Drive recruiting enablement, including maintaining documentation, helping with trainings, and fielding ad hoc requests
- Build strong partnerships with recruiters and hiring managers to anticipate scheduling or process challenges and resolve them before they become blockers
- Contribute to team projects and initiatives, taking ownership and driving them to completion with minimal supervision
- Team members in this role are required to be within commuting distance of our San Francisco or Los Angeles hubs and are open to occasional in-office work
- This is a six-month contract role with the potential to convert to a full-time employee at the end of the contract period
Benefits
- Wellness: Health, dental, vision, and life insurance plans. We also cover some of the cost for your dependents as well.
- Compensation: Generous compensation, including a competitive base salary and equity. Whatnot offers monthly reimbursement for internet and phone costs, along with a one-time home office set-up allowance.
Whatnot offers a pension plan and matches employee contributions of up to 4% of the employee’s base salary.
- Recharge: Whatnot gives you the freedom to take time off as you see fit. And, we take company-wide Winter and Summer breaks so we can recharge.
Whatnot provides a monthly allowance for wellness expenses. We know that to take care of our customers, we have to take care of ourselves.
Supplemental health and life insurance coverage comes standard at Whatnot.
16 weeks of paid parental leave, and an additional one-month gradual return-to-work period.* Plus an additional childcare allowance, and a lifetime allowance for family planning, including adoption and fertility expenses.
*The leave allowances provided by Whatnot may be dictated / informed by your country’s legal requirements,
- Flexibility: As a remote co-located team, we’re inspired by innovation and anchored in our values. With hubs in the US, UK, Germany, Ireland, and Poland, we’re building the future of online marketplaces –together.