Recruiting Administrator

September 16, 2026
Virginia Beach, VA, US
$65,000 – $70,000/yr

About the Role

We are seeking a detail-oriented and proactive Recruiting Administrator to support and execute full-cycle recruiting while also managing critical recruiting administration, onboarding, and operational support functions. This role blends hands-on recruiting with strong process, documentation, and coordination responsibilities, supporting hiring managers, employees, and the broader HR team.

This is an Entry Level position the ideal candidate is comfortable learning the end-to-end recruitment process while also ensuring compliance, accuracy, and a positive candidate and employee experience.

Essential Functions

  • Manage the end-to-end recruitment process including job descriptions, sourcing, screening, interviewing, and onboarding
  • Conduct virtual and/or in-person interviews and assess candidates’ skills, experience, and cultural fit
  • Process new-hire documentation including background checks, drug screens, I-9s, and E-Verify
  • Ensure systems are up to date with new-hire/termination information (Foederis, T-Sheets, etc)
  • Conduct and manage new-hire orientation
  • Manage company fleet operations, including company vehicles, fuel cards, vehicle assignments, and maintenance coordination

Job Responsibilities

Full-Cycle Recruiting

  • Develop and update job descriptions and job specifications in collaboration with department leaders
  • Source and recruit candidates using ATS platforms, databases, social media, and targeted outreach
  • Lead recruiting strategy to ensure optimal hiring outcomes across multiple roles and departments
  • Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS)
  • Act as the primary point of contact for candidates throughout the hiring process
  • Promote the company’s reputation as an employer of choice

Recruiting Administration & HR Support

  • Maintain ongoing communication with candidates to ensure timely completion of onboarding requirements
  • Coordinate interview schedules, distribute calendars, and collect interview feedback
  • Maintain candidate profiles, status tracking, and recruiting data within Paycor Recruiting (or similar ATS)
  • Prepare, analyze, and deliver recruiting metrics and monthly recruiting reports
  • Track open requisitions and filled positions and maintain recruiting logs
  • Manage open job postings on the company website and external platforms
  • Support employee record maintenance and HR documentation as needed
  • Assist with HR projects including recruiting initiatives, process improvements, and special assignments

Fleet & Travel Administration

  • Serve as the primary administrator for the North America travel management system (NAVAN)
  • Coordinate employee travel profiles, permissions, and support for bookings and travel-related issues
  • Ensure compliance with company policies related to fleet usage and travel expenses
  • Act as a liaison with vendors related to vehicle management, fuel programs, and travel services

Qualifications

Education & Experience

  • Bachelor’s degree in Human Resources or related field preferred, or equivalent work experience
  • Entry level position - must possess the necessary skills and abilities
  • <1 year experience with full-cycle recruiting strongly preferred

Skills & Abilities

  • Strong verbal and written communication skills
  • Excellent interpersonal and organizational skills
  • Ability to manage multiple priorities and deadlines
  • Proficiency with Microsoft Office and applicant tracking systems (ATS)
  • Comfort working with systems related to travel, fleet, or vendor administration
  • Working knowledge of employment laws, recruiting best practices, and compliance requirements
  • Proactive, detail-oriented, and able to work independently

Why Join Us?

  • Growth Opportunities: We offer continuous learning and development opportunities to help you grow in your career.
  • Innovative Environment: Be part of a forward-thinking company that values innovation and excellence.
  • Supportive Team: Work with a collaborative and supportive team that values your contributions.
  • Competitive Benefits: Enjoy a comprehensive benefits package
  • Medical
  • Dental
  • Vision
  • Vacation
  • Sick
  • 401k
  • Long-Term & Short-Term Disability
  • Life Insurance
  • Tuition Reimbursement
  • **Haulotte US Inc is an EEO organization. **