Academic and Recruiting Events Manager

Position Purpose

The Academic and Recruiting Events Manager is responsible for the planning, coordination, and execution of faculty-facing events, including research seminars, conferences, and recruiting activities. Primary responsibilities include managing the operational processes, systems, communications, and stakeholder relationships that ensure exceptional experiences for visiting scholars and faculty candidates while supporting Tuck’s teaching and research mission. Provides reception and coordination of guest services for the Deans’ Office and Tuck School.

Description

The Tuck School’s Academic Operations team manages the systems, processes, and services that enable our world-class faculty to excel in teaching and research. We are seeking an Academic and Recruiting Events Manager to lead the logistical planning and execution of Tuck’s research seminars, recruiting visits, and academic conferences, supporting the delivery of more than 125 faculty-focused events annually.

This highly collaborative role serves as a key point of coordination among faculty, visiting scholars, candidates, and administrative partners across the institution. Success in this position requires exceptional organizational skills, sound judgment, attention to detail, and a passion for delivering outstanding service in a fast-paced academic environment.

Visit https://www.tuck.dartmouth.edu/faculty to learn more about our faculty and http://talent.tuck.dartmouth.edu for more about working at Tuck.

Required Qualifications - Education and Yrs Exp

Associates plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• 3+ years related work experience and skill successfully managing complex programs, events, projects, and high-stakes administrative operations within higher education, a top professional services firm, or other preeminent organization, delivering a high level of customer service.
• Knowledge of business operations and communications gained through a bachelor’s degree in management or a related field of study, or a combination of a liberal arts education and relevant work experience.
• Strong verbal and written communication skills
• Experience and skill successfully managing projects involving coworkers without formal supervisory authority; ability to work effectively with numerous stakeholders and to build and maintain professional relationships with colleagues, vendors, and visitors.
• Strong proficiency with Microsoft 365 applications and experience utilizing enterprise systems, database platforms, event management tools, or applicant tracking systems. Ability and curiosity to learn and leverage emerging digital technologies to improve service delivery and operational efficiency.
• Demonstrated ability to lead multiple concurrent projects with competing deadlines with exceptional organizational skills, project management and planning skills, and a keen attention to detail.
• Exceptional interpersonal skills and demonstrated ability to build credibility and effective working relationships with senior leaders, faculty, candidates, visitors, and administrative partners.
• High degree of discretion in handling confidential materials.
• Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals.
• Able to anticipate, deliver on, and exceed the expectations of faculty and professional staff colleagues.
• Able to introduce and drive innovation in ways small and large.
• Ability to be available on occasion for weekend or evening events
• Demonstrated ability to exercise sound judgment, anticipate issues, independently solve problems, and effectively manage changing priorities in a fast-paced environment.

Preferred Qualifications

Department Contact for Recruitment Inquiries

Lorin Parker, Executive Director of Talent Management

Department Contact Phone Number

603-646-2904

Department Contact for Cover Letter and Title

Lorin Parker, Executive Director, Talent Management

Department Contact's Phone Number

603.646.2904

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Key Accountabilities

Description

1. Program/Event Management

• Plans and organizes research seminars and conferences, including supply ordering, booking and confirming travel and lodging for domestic and international guests, catering and facilities arrangements, and preparation of seminar and conference materials (nametags, handouts, etc.).
• Maintains a master calendar of seminars, conferences, and recruiting visits, and develops contingency plans for scheduling conflicts, cancellations, or last-minute changes.
• Manages pre- and post- event communications with visitors, speakers and faculty, including invitations, RSVPs, accommodation requests (dietary, accessibility), and follow-up correspondence; greets guests and escorts to meeting rooms, and provides on-site support to ensure smooth execution
• Prepares and enters expense reports, monitors and tracks budget spending across seminars and conferences, and adheres to budget parameters, ensuring accurate financial reporting and policy compliance.
• Identifies cost-saving opportunities where possible without compromising program quality, and completes other tasks and assignments associated with achieving academic operations priorities.

Percentage Of Time

75%

Description

1. Faculty Recruitment:

• Coordinates operational and logistical aspects of faculty recruitment activities, including administration of Interfolio, candidate communications, interview scheduling, campus visit planning, travel coordination, and expense processing.
• Partners with faculty search committees to ensure recruiting activities are conducted efficiently, professionally, and in accordance with institutional policies and timelines.
• Maintains recruiting records and supports the creation and distribution of faculty position advertisements and recruiting materials.

Percentage Of Time

10%

Description

1. Relationship Building and Team Collaboration:

• Collaborates with other Tuck offices and colleagues to organize, manage, and complete shared projects and assignments, particularly with Tuck Finance, IT/AV, Events & Facilities, and Tuck Dining.
• Engages with deans’ office, faculty, and other professional staff colleagues to identify and surpass service challenges, builds and fosters strong working relationships with internal colleagues and constituents as well as external vendors and visitors.
• Researches, proposes, applies, and shares knowledge of service delivery trends and innovations, particularly in the effective use of visitor engagement and communications tools to enhance their experience.

Percentage Of Time

5%

Description

1. Office and Guest Services Coordination:

• Receives and greets guests on the Tuck campus, including visitors, and faculty, staff, and leadership colleagues seeking help; conveys information, responds to inquiries, and escorts guests or gives them detailed instructions for finding their way.
• Answers and fields calls to the main Tuck phone number, providing requested information, transferring callers, taking and delivering messages, and providing applicable follow-up as needed.
• Provides additional administrative support and coordination with the Dean’s Office Executive Assistant.
• Performs office management tasks related to procurement, supply ordering, and space organization for Deans’ Office.

Percentage Of Time

10%

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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

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Performs other duties as assigned.