Job Code: 26AE06

Administrative Employees

CAREER OPPORTUNITY:ADMINISTRATIVE OFFICER, OCCASIONAL TEACHING & RECRUITMENT

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. and Find Your Path.

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our People, Leadership and Culture team for a permanent, full-time opportunity in the capacity of Administrative Officer, Occasional Teaching & Recruitment. This position directly influences the Board's ability to attract, recruit, and retain exceptional teaching talent through strategic workforce planning, innovative recruitment programs, and proactive staffing initiatives.

Location: Guelph Board Office (500 Victoria Road North, Guelph, ON)

FTE and Hours: 1.0 FTE; 35 hours per week

Salary Range: $74,637 - $89,498 per year (wage rate effective September 1, 2025)

College/Association Fees: Reimbursement of full cost of professional fees as required by the Board.

Start Date: To commence November 9, 2026

Board Information: 12-month position; permanent; full-time; Administrative Employees; Non-Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Staffing Supervisor – Teaching, the Administrative Officer, Occasional Teaching & Recruitment provides specialized HR expertise, key advisory support, and comprehensive administrative oversight across their assigned Teaching Staff portfolio. Serving as a key advisor to system and school administrators, the incumbent delivers guidance on a variety of HR matters, drives effective workforce planning and roster optimization, and leads innovative recruitment, talent acquisition, and staffing initiatives across the Board.

Responsibilities

Recruitment & Talent Acquisition: Support the full-cycle recruitment and selection process for occasional teachers (prepare job postings, schedule interviews, prepare interview materials, complete reference checks, prepare employment offers), incorporating equitable, diverse, and inclusive hiring practices.
Hiring & Employee Onboarding Compliance: Ensure completion, tracking, and accuracy of all mandatory hiring documentation in accordance with Board procedures, including signed employment contracts, payroll forms, Vulnerable Sector Checks (VSC), and required online training for new hires.
HRIS & Data Administration: Input new hires, LTO assignments, and process employee life-cycle changes in HRIS for groups assigned to your portfolio; audit data integrity to support accurate workforce reporting.
Roster Management: Maintain roster list for Occasional Teachers, ensuring compliance with collective agreement rules and board procedures.
Workforce Planning & Analytics: Complete regular reporting and analysis of Roster data, identifying trends and forecasting capacity to ensure adequate teacher staffing levels across schools.
Renewals & Leaves: Process occasional teacher renewals and leave requests in a timely manner.
Outreach & Talent Pipeline Development: Partner with universities and external partners to coordinate UGDSB's attendance at Teacher Career Fairs and build proactive candidate pipelines.
Student Placement Program Administration & Records: Coordinate and administer post-secondary student placements, including matching, scheduling, and maintaining accurate placement records, while ensuring the full completion of required placement agreements, student confidentiality agreements, insurance coverage, WSIB documentation, and health and safety requirements in accordance with Board procedures. Liaise directly with schools, principals, students, and post-secondary institutions to facilitate successful placement experiences.
HR Advisory & Labour Relations Support: Provide guidance, assistance, and respond to various stakeholders (employees, Administrators, Union) on a variety of HR matters, primarily pertaining to staffing/hiring, and leaves, including but not limited to, interpretation and application of relevant collective agreements, employment legislation, and applicable board policies.
Process Improvement & Departmental Support: Identify opportunities to streamline administrative workflows and perform other duties as assigned to grow and develop as an HR professional.

Experience and Qualifications

Post-secondary education with additional courses in human resources management combined with a CHRP designation (CHRL considered an asset) or qualifications/experience deemed equivalent by the Board.
Minimum of three (3) to five (5) years of recent, related and professional experience in Human Resources to include recruitment, staffing, and workforce analysis focus.
Demonstrated working knowledge of and ability to interpret/apply relevant employment legislation and collective agreements.
Excellent working knowledge of Microsoft products (Excel/Word), Google Docs, HRIS and other databases, including intermediate to advanced skills in Excel for data tracking and analytics.
Excellent communication skills and the ability to communicate effectively, professionally, and courteously with all levels of staff, external contacts, union representatives and the general public.
Sound problem solving and conflict resolution skills.
Strong analytical, data tracking, and organizational skills combined with the ability to work under pressure to meet competing deadlines, with a strong attention to accuracy and detail.
Ability to work independently in an organized manner, and collaboratively in a team-based environment.
Initiative, sound judgement and a high degree of discretion when dealing with confidential information.
Demonstrated understanding of and commitment to human rights and equity, and anti-oppressive practices in recruitment and staffing.
Experience in a unionized/school board/public sector organization would be a strong asset.

APPLICATION DETAILS

Ready to make a difference? Candidates are invited to submit their application through, no later than 4:00 p.m. on October 22, 2026. To submit your application, click the “Apply” button at the top of the page or visit: .

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's for requirements.

While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.

INCLUSIVE RECRUITMENT & HIRING

The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

First Nations, Inuit, and Métis peoples
Persons of marginalized sexual orientations, gender identities, and gender expressions
Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
Persons with disabilities

At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential. To learn more, please visit .

Accommodation & Accessibility

If you require accommodation at any phase of the recruitment process, please contact .

APPLICANT SELF-IDENTIFICATION QUESTIONS

The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self-identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.

Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit .

People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit .

Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact .

14-Oct-26

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