Job Details

Working Title: Staffing Coordinator

Job Class: Office and Administrative Specialist, Senior

Agency: Minnesota Department of Veterans Affairs

Job ID: 97447
Location: Fergus Falls
Telework Eligible: No
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 10/03/2026
Closing Date: 10/09/2026
Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Fergus Falls-AFSCME
Division/Unit: Fergus Fall Veterans Home / MVH Fergus Falls Direct Care
Work Shift/Work Hours: Day Shift
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area: Minnesota Veterans Home-Fergus Falls
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position provides staffing and scheduling support to the nursing unit as assigned and provides administrative support to the nurse management team. The position independently administers staff scheduling and work assignments within the parameters of the collective bargaining contracts and plans, as well as any State and Federal regulations. The incumbent acts as a liaison between the staff and the direct supervisor by fielding questions, concerns and issues and providing resolution to the extent possible. This position will provide guidance and direction to the Office and Administrative Specialist-Intermediate employee in the scheduling unit.

Qualifications

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below,
and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate
fulfillment of each of these minimum qualifications will be considered for this position.

Minimum Qualifications

Skill in keyboarding/typing and word processing, using Microsoft Word or similar software to produce forms, reports and general correspondence
Skill in using spreadsheet software applications, such as Microsoft Excel sufficient to produce and maintain reports on nursing activity and employee data
Skills in database management sufficient to enter, maintain, update, and retrieve information from staffing/scheduling software
Skill in customer service (in person, on the phone and through email and other written correspondence) is sufficient to provide prompt, courteous and accurate scheduling and staffing level information to employees and supervisors/managers
Ability to guide and direct work activities to achieve work area goals

Preferred Qualifications

Experience staffing and scheduling employees in a unionized environment
Experience staffing and scheduling employees
Experience providing leadwork to employees
Experience using staff scheduling software, such as (EST)Enterprise Scheduling and Timekeeping

Additional Requirements

This position requires successful completion of the following:

A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.
A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.
Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Danielle Olson at danielle.olson1@state.mn.us or 612-523-0652.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Danielle Olson at danielle.olson1@state.mn.us.

Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Danielle Olson at danielle.olson1@state.mn.us no later than the job posting closing date.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include

Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals

Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

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