We are seeking a detail-oriented and proactive Recruiting Support Specialist to join our fast-paced staffing team. This role is critical in ensuring smooth candidate intake, supporting contractor management, and maintaining accurate timekeeping and invoicing processes. If you're organized, tech-savvy, and enjoy supporting recruiting operations behind the scenes, we want to hear from you.

Key Responsibilities

Candidate SupportIntake

Answer and screen incoming recruiting line calls
Guide candidates through the application process using our Applicant Tracking System (ATS)
Log candidate intake details and assist with resume uploads
Maintain accurate records in ATS

Timekeeping Oversight

Review contractor time entries and identify discrepancies
Make time adjustments when necessary and flag concerns to recruiters
Send weekly timekeeping reminders to contractors

InvoiceBilling Support

Send weekly invoice reminders to contractors
Follow up on missing or late invoices
Notify recruiters of ongoing invoice issues

InterviewOnboarding Coordination

Conduct reference checks
Schedule background and drug screenings
Support onboarding paperwork and compliance documentation via QuickBooks and DocuSign

Contractor RelationsRetention

Track and coordinate the shipment of appreciation packages to active contractors

Qualifications

Previous experience in staffing, recruiting, or administrative support role preferred
Strong attention to detail and organizational skills
Excellent written and verbal communication
Proficient in Microsoft Office
Ability to multitask and manage priorities in a fast-paced environment

Open roles (1)