Description

Impact Ops is looking for a Recruitment Associate (US) to join our team. The starting salary range is $60,000–$80,000, depending on prior experience and location. There may be flexibility in salary for exceptional candidates with significant experience.

If you’re looking for a role where you can learn quickly, take ownership of core recruitment tasks, and make a meaningful impact supporting high-impact nonprofits, particularly in AI safety, alignment, and governance, we’d love to hear from you.

The deadline to apply is 31 October 2026, although we will be reviewing applications on a rolling basis.

Key Responsibilities

As a Recruitment Associate you will be part of a team responsible for recruitment operations for both Impact Ops and our clients. Your key responsibilities will include:

Designing, documenting, and continuously improving recruitment processes and templates across multiple clients, working closely with hiring managers and internal stakeholders
Conducting candidate sourcing and outreach, including identifying relevant talent pools and helping build and maintain candidate pipelines
Conducting early-stage candidate evaluation, including application reviews and screening calls, to identify high-potential candidates early in the hiring process
Managing candidate communications throughout hiring processes to ensure a professional, timely, and positive candidate experience
Tracking candidates, roles, and hiring progress accurately across applicant tracking systems and internal tools
Assisting with recruitment coordination tasks, including interview scheduling and managing process logistics
Proactively identifying gaps, inefficiencies, or failure points in recruiting systems and proposing improvements
Maintaining and improving scoring rubrics and assessment frameworks to ensure fair, consistent evaluation
Supporting the recruitment team with day-to-day operational and administrative tasks to ensure hiring processes run smoothly

About you

You'll need to have

1–3 years of experience in recruitment, talent acquisition, or a related role
Experience supporting end-to-end recruitment processes, including sourcing, screening, and coordination
Strong organizational skills and attention to detail
Comfort working with recruitment tools, ATS platforms, and documentation systems

You'll also likely have

Enthusiasm for adopting cutting-edge recruitment technologies and AI tools, with willingness to innovate
An operations mindset: you enjoy improving processes and making systems run smoothly
Ambitious growth mindset with excitement about scaling recruitment operations
Positive, optimistic approach with strong interpersonal skills
Experience in nonprofit, social impact, or mission-driven recruitment is a plus
Experience recruiting for technical research roles, particularly in AI/ML or adjacent fields
Interest in the unique challenges of recruiting for emerging, specialized cause areas
Understanding of or an interest in the AI safety landscape

Benefits & Salary

Your starting salary range is $60,000 to $80,000, depending on prior experience and location. There may be flexibility in salary for exceptional candidates with significant experience.

Our benefits include

Prioritized health & wellbeing: We provide private medical, vision, and dental insurance, and up to 2 weeks' paid sick leave. We also offer a generous allowance for you to spend on your mental health.
Flexible working: You're generally free to set your own schedule (with some overlapping hours with colleagues as needed). We'll cover a remote workspace outside your home if you need one.
Generous vacation: 25 days' holiday each year, plus public holidays. We encourage you to use the full allowance.
Professional development opportunities: We offer a generous allowance each year for professional development. We build in opportunities for career growth through on-the-job learning, increasing responsibility, and role progression pathways.
Pension: We offer a 10% employer pension contribution or equivalent salary increase (if we're unable to offer this in your country).
Equipment to help your productivity: We'll pay for high-quality and ergonomic equipment (laptop, monitors, chair, etc.) for your remote work set up.
Global team retreats: As a remote team we hold in-person staff retreats twice a year, to work on our plans and build strong working relationships.

This is a full-time role, but part-time would also be possible. We prefer candidates based on the US East or West Coast, but we're open to other arrangements for exceptional candidates.

We're aware that factors like gender, race, and socioeconomic background can affect people's willingness to apply for roles for which they meet some but not all the suggested attributes. We'd especially like to encourage people from underrepresented backgrounds to express interest.

There's no such thing as a "perfect" candidate. If you're on the fence about applying because you're unsure whether you're qualified, we'd encourage you to apply.

If you require any adjustments to the application process, such as accessibility accommodations, additional preparation time, or other, please contact hello@impact-ops.org. We're happy to support your needs and adjust the application process.

About Impact Ops

Impact Ops is an independent organization that provides operational support to high-impact nonprofits, many of our clients work on AI safety, alignment, and governance challenges. Our services include finance, recruitment, entity setup, due diligence, ops audit, and systems implementation. We're a "remote-first" organization with team members and clients based across the world.

We're looking for motivated, altruistic, and optimistic people from diverse backgrounds to join us in this impactful work by providing excellent operational support to our clients.

You can read more about our first three years at Impact Ops here.

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