Temporary Staffing Officer, Recruitment and Retention

Location: Belleville, ON

Duration: November 2026 - March 2028

We acknowledge and honour the land on which we reside and occupy as part of the traditional territories of the Haudenosaunee and Anishinaabe people. These Indigenous Nations, agreed to mutual sharing obligations and responsibilities as stewards of the land and water. Today these responsibilities and obligations extend to all Peoples. These lands are steeped in rich Indigenous history, traditions and modern cultures that are proud and vibrant.

RATE OF PAY

$87,632 - 93,226 per annum (compensation also includes a comprehensive benefits package (including extended health and dental, life insurance, health care spending account), participation in the OMERS pension plan, competitive vacation and sick leave)

REASON FOR VACANCY

Existing vacancy

Job Purpose

This position is responsible for the administration of staffing portfolios, the Staffing Officer ensures the Board is optimally staffed with qualified professionals in compliance with all legislative and contractual obligations. This role acts as a primary Human Resources consultant for leadership on matters of recruitment, seniority, and staffing, maintaining the integrity of personnel data and fostering positive union-management relations through the consistent application of collective agreements.

Duties and Responsibilities

Recruitment and Onboarding

Facilitate and coordinate the end-to-end recruitment process to attract and select high-quality candidates for internal and external vacancies.
Develop, post, and distribute position advertisements across Board websites and external recruitment platforms to maximize candidate reach.
Use applicant tracking systems, screen applicants against established criteria, determine appropriate interview methodologies, lead selection panels, and manage the offer and contract extension process.
Lead comprehensive onboarding sessions for new contract staff and Long-Term Occasional (LTO) teachers, providing clarity on collective agreements, Board procedures, and specific contractual obligations.
Administer all staffing processes in alignment with applicable collective agreements and provincial regulatory bodies (e.g., OCT, CECE).
Proactively resolve discrepancies through consultation with staff and union representatives.

Systems and Data Management

Complete full cycle employee transactions including changes, transfers, and assignments within the HRIS to ensure payroll accuracy.
Maintain and update performance appraisal and growth plan portals; troubleshoot technical issues with IT Services and generate reports for Administrators as required.
Support the Board’s negotiating teams by providing data and technical expertise during collective bargaining.
Ensure organizational compliance by coordinating the collection, analysis, and reporting of staffing statistics and surveys for internal partners and provincial regulatory bodies.

Employee Relations

Serve as a subject matter expert, providing guidance on the Human Rights Code , Employment Standards Act , and other relevant statutes to maintain Board-wide compliance.
Act as a primary point of contact for employees transitioning through leaves, retirements, or resignations, providing clear communication and administrative support in coordination with HR Management.
Collaborate with the Wellness Team to facilitate absence management strategies and coordinate the initiation of Long-Term Occasional (LTO) staffing to ensure continuity of service.

Professional Development and Support

Administer staff development funds, including reviewing applications, tracking budget expenditures, and processing reimbursements.
Coordinate professional learning events and participate on relevant committees in response to Ministry funding and contractual provisions.
Contribute to the growth and retention of employees by assisting in the delivery and administration of Board mentoring programs.

Qualifications

Minimum completion of three (3) years of post-secondary education in Human Resources, or a related field.
CHRP designation is considered an asset.
Minimum of five (5) years of related experience, preferably within the public sector and unionized environment.
Demonstrated experience providing strategic employee relations advice and ensuring organizational compliance with key legislation, including the Employment Standards Act , Human Rights Code , Occupational Health and Safety Ac t, and the Education Act .
Proven ability to leverage Human Resource Information Systems (HRIS) to manage complex data sets, perform workforce analytics, and generate actionable insights for leadership.
Experience with interpreting complex collective agreements and maintaining professional, productive relationships with multiple union locals (e.g., ETFO, OSSTF, CUPE).
Satisfactory completion of a Criminal Record and Judicial Matters Check.

Work Environment

Frequent travel within the Board district with exposure to school-site noise and interruptions.
Regular exposure to situations involving conflict, emotions and adverse interpersonal dynamics
Requirement to attend meetings outside of traditional business hours.

Physical Requirements

Lifting up to 20lbs. Body mobility including: bending, squatting, rotating, kneeling, walking, sitting on a regular basis.

ACCOMODATIONS

Hastings and Prince Edward District School Board is committed to a qualified workforce that is representative of the diversity of the people in Ontario and across the communities we serve. We welcome applications from candidates with diverse backgrounds and lived experiences as a member of marginalized group, including but not limited to:

First Nations, Metis, and Inuit peoples, and all other Indigenous peoples
Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin
Persons with visible and/or invisible (physical or mental) disabilities
Persons of marginalized sexual orientations, gender identities, and gender expressions

Hastings and Prince Edward District School Board is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require an accommodation through any stage of the recruitment process please notify them when contacted, and we will work with you to meet your needs.

Thank you to all applicants for their interest. Only those selected for an interview will be contacted. This information is collected under the authority of the Education Act, and M.F.I.P.P.A and is used to determine eligibility for employment. In accordance with Ontario Regulation 521/01 Collection of Personal Information, criminal record checks and vulnerable sector screening will be required of all HPEDSB employees who have direct and regular contact with students.

ABOUT US

Hastings and Prince Edward District School Board (HPEDSB) serves approximately 15,185 students each day at 38 schools (31 elementary, two K-12, four 7-12, one secondary). Supporting student achievement is the goal of approximately 1,720 teaching and support staff who, in addition to the contributions of caring volunteers and community partners, share their passion for teaching and learning.

The district covers a geographic area 7,220 square kilometers ordered by Maynooth to the north, Deseronto to the east, Prince Edward County to the South, and Quinte West to the west.

The region connects the outdoors with small cities, quaint villages and rolling rural landscapes. Here you will discover decades of tradition, mixed with new and emerging technology, creativity and innovation. Surround yourself with 1,200 km of shoreline in vibrant cities and towns accessible by highway and rail (1.5 hours to Toronto, 2 hours to Ottawa). Explore wilderness trails and sandy beaches, experience world-class fishing, enjoying exquisite culinary experiences and dozens of wineries. Perfect your golf swing at 23 golf purses, or take in Canadian arts and heritage attractions. Create your own story and picture yourself here.

Learn more about HPEDSB and Hastings and Prince Edward Counties on the page.

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